Storekeeper / Purchasing Administrator

RESPONSIBILITIES

• Be fully conversant with the Company’s Purchasing Procedure and related circulars and act in accordance with such procedure.
• Dealing with purchases of general issues of all elements and departments of the hotel
• Follow up all administration issues at the purchasing department i.e. faxes/filing. Maintain files and books in accordance with resort purchasing policy
• Input all resort and hotel invoices into the Materials Control Program.
• Have the appropriate approvals at the requests and proceed with tendering procedure from various suppliers
• Preparing suppliers evaluations, through arithmetical analysis.
• Preparing orders with all the documentation needed and keep records of all resort purchasing orders and follow up with each one till completion.
• Checking if Invoices apply to agreed unit rates and forwards them to the A/Cs department, properly signed and approved.
• Participation in meetings when needed
• Monthly inventories
• To aid with stock takings
• Receive, log and deal with all telephone calls received in the department, (internal and external) and take the necessary action
• Prepare purchasing work rosters and submit them to H.R/Accounts as per company policies.
• Keep records for lieu and holiday balance and review accordingly.
• Review all Purchasing company assortment lists and update them accordingly.
• Update the supplier’s database by company and category of business.
• Keep an update folder of all printing work designs of the resort/hotel.
• Update all HACCP records and procedures with regards to Purchasing/Receiving/Storage.
• To keep the office areas clean and tidy
• To ensure good working relations with all other team members
• To report any suspicious incidents – including security risks and unusual persons in the corridors, stores etc.
• To attend any training sessions, as required.
• To build up a good working relationship with the department’s suppliers
• To ensure that the purchasing department has a good working relationship with all the other companies of the resort.
• To undertake special duties or work outside the normal daily/weekly routine but within the overall scope of the position at the request of your Manager.

BENEFITS

• Opportunities for development and education.
• Excellent work environment
• Full meals during working hours.